THE  ANNUAL STAVELY  ELKS
PHEASANT DERBY
 
November 15 & 16 - 2019
 
 
 
 
 
FEES:       
⦁ total entry fee is $1800.00
⦁ $500.00 must be paid with initial entry per team – “NON-REFUNDABLE”
⦁ $1300.00 must be paid by September 15
Note : LAST MINUTE CANCELLATIONS LESS THAN 30 DAYS PRIOR TO EVENT ARE 
            NON-REFUNDABLE ! The Stavely Elks will fill the Team Entry from the Waiting List .
 
 
CONTACT:          Len Carlson   403-549-2132  

                            Box 368      
                            Stavely,  AB   T0L 1Z0       
                            e-mail: lencar@xplornet.com                                   
 
 
                                                                                                                                       
THE  ANNUAL STAVELY  ELKS  PHEASANT DERBY
 
 
DATE/TIM                              EVENT                                                    OTHER INFORMATION
 
Friday                                    Friday Night Smoker                                Stavely Community Hall
6:30 – 10:00 pm                    DINNER  & Full Bar                                 Dinner / Team Registration/                                                                                                      
                                                                                                               Auction/Hunt Land Allocation
                                                         
                                                                                                                 
 
Friday                                   Team Registration                                     It is mandatory for all
7:30 - 9:00 pm                                                                                        team members to register
                                                                                                               Friday night.  There will be
                                                                                                               a $25 per person late fee on
                                                                                                               Sat. morning.

Friday                                  Team Hunt Land                                          Allocation of hunting 9:00 - 9:30 

9:00 - 9:30 pm                                                                                         areas for each team.   

                                                                                                                Meet your Marshall.                       

Saturday                              Breakfast                                                    @ the Stavely Community Hall

7:30 - 9:00 am                                                                                         Prepared by the Stavely Odd Fellows Lodge


Saturday                              Late Registration                                        Meet at Stavely Community Hall

8:30 - 9:30 am                     $25.00 per person fee                                Signing of waivers and insurance if not all done Friday night


Saturday                              THE HUNT                                                 5 hours of actual hunt time.  All team members are

10:30 am - 3:30 pm                                                                                responsible for their own birds


Saturday                              Post Hunt  "Cock Tail Party"                       Stavely Community Hall

4:30 - 7:00 pm 


Saturday                              Post Hunt Party                                          Stavely Community Hall

7:00 pm - whenever             "The Cock Roast"                                       BBQ - Prime Rib


Saturday                              Silent Auction                                              Stavely Community Hall

8:00 - 9:00 pm                      Raffles


Saturday                              Prizes Awarded                                           Team and Individual Draws                   





           OFFICIAL RULES FOR THE ANNUAL
         STAVELY ELKS PHEASANT DERBY
                                                                                                                                                           
⦁ SAFETY IS THE NUMBER ONE PRIORITY!!!
 
      *** All hunting safety rules apply to the Stavely Pheasant Derby activities and all Alberta   
        General Hunting & Safety Regulations in the 2017 Hunting Regulations Guide apply. ***
 
⦁ SAFETY IS THE NUMBER TWO PRIORITY!!!
 
                UNSAFE HUNTERS WILL BE AUTOMATICALLY DISQUALIFIED
 
⦁ SAFETY IS THE NUMBER THREE PRIORITY!!!
 
                DO NOT POINT GUNS AT ANYTHING YOU DO NOT INTEND TO KILL
 
⦁ ELIGIBILITY
               
⦁ a) All entrants must be of legal hunting age.  If a hunter is from 14 – 18 years of age they must have a youth hunt release signed by their parent or guardian. 
     b)   All entrants must have paid in full before they will be allowed to hunt.
     c)   All entrants must sign all the necessary liability waivers and insurance documentation.
 
⦁ SAFETY REQUIREMENTS
         
⦁ All hunters must wear blaze orange hats and/or vests and insure that guns are not loaded until in actual pursuit of game.  Shooting or safety glasses are recommended.
⦁ Teams can consist of four to six hunters.  No more than two unarmed guides and/or dog handlers are allowed to be on the property with each team.  Guides and dog handlers are not included in the six.** Note ** -“ Only 6 dogs allowed on the ground hunting at any one time. You may have more dogs, but can use only 6 at a single time. “ 
⦁ All hunters must possess a valid Land Access Permit (LAP) issued by the Hunt Organizing Committee, which safely limits the number of hunters on each property.  The Organizers will determine the number of hunters allowed on each property and assign properties accordingly.   
⦁ All birds must be taken with a clear line of view, birds should be taken in the air and without obstruction from vegetation, physical landmarks, etc.  Hunters must always be aware of other hunters, dogs, livestock and irrigation equipment.
OFFICIAL RULSE FOR THE ANNUAL
STAVELY ELKS PHEASANT DERBY
 
⦁ Promoters, organizations (including landowners) that are assigned in event operations, their agencies and agent are not responsible for death, injury, damage, liability, theft, fire, or any loss to any entrants.
 
⦁ All entrants, upon registration, are required to sign a liability waiver and an insurance membership form.  Failure to do so will disqualify that team member and all of the remaining members of the team.  Hunters under the age of 18 will be required to have a liability waiver signed by a parent or guardian.
 
⦁ No consumption of alcoholic beverages prior to or during your hunt is permitted.  Each individual or group is responsible for their own actions during and after hunting activities.
 
6)         HUNTING REGULATIONS
 
⦁ Hunting licenses are not required, as the event is held on permitted game bird shooting ground licensed hunt lands.
 
⦁ Hunting for male pheasants is ONLY ALLOWED on land designated in the Game Bird Shooting Ground License.   
 
⦁ Only roosters are to be hunted.  If a hen is shot, it will be replaced for $100.00 at the expense of the hunter.  Birds will be given a 15-minute settling time after each release.  No more than two releases are allowed.
 
⦁ Hunt times and rules to be monitored by on-site Elks Host/Marshal.
 
⦁ The “Pack Out What You Pack IN” regulation is in effect at all times.  PLEASE DO NOT LITTER!!  Hunters are required to pick up all hulls and garbage.  No smoking outside of vehicles.   PLEASE DO NOT CLEAN PHEASANTS ON HUNT PROPERTIES.
⦁ NO ATV’s,  Snowmobiles, Quads, etc. will be used by the hunters during the hunt on all lands.
 
 
HUNTING REGULATIONS FOR THE  ANNUAL STAVELY   ELKS  PHEASANT DERBY
 
⦁ There will be NO planting of the birds as they will be released freely by the Elks Marshal or Host on the lands.
 
⦁ Hens must be released on the shooting ground property and must be released first.
 
⦁ The Percentage Rule.   Each team is given 40 cocks and 10 hens.  The hens must be released on the hunt property that is designated to you.  For purpose of prizes and for naming the team with the most bird’s shot, this is how it will be done.  The cocks while being released will be counted by both the Marshal and the team.  This way everyone is in agreement how many birds have been released.  If a team releases 40 birds and shoots 45 then it is considered that they shot 100% of their birds.  If a team, for whatever reason, releases 37 birds and shoots 37 birds, then it is also considered that they shot 100% of their birds.  We also realize that birds will fly across fence lines and onto other hunt properties, due to the amount of birds that we are loading and tagging, it is not realistic, unfortunately, that we will be tagging birds with different colored bands or marking them in any other special way.  The Elks and its volunteers will make every effort to make certain that each team has 40 cocks to release on their hunt property.  We also remind everyone that you must hunt on the property given to you and ONLY that property.If your birds do fly off your hunt property and onto other land, whether it is a hunt property or not, you are NOT Permitted to cross the Boundary and hunt those birds.  Those birds are considered lost; your Marshal will assist you in any way to make certain this does not happen.  This is also the reason that each team is given 10 hens to release, use these hens to check wind directions and make certain that your birds will fly and stay on your property.
⦁ Only 6 DOGS MAXIMUM HUNTING at any one given time.
⦁ If your team is short more than 3 birds, the marshall is required to contact the Head Area Marshall to acquire the correct number of birds.




 
7)        REQUIRED ACTIVITIES
 
⦁ Attendance on Friday Night Smoker is mandatory for all hunters of each team.  All team members are welcome and expected to attend.  Signing of waivers and insurance will happen at this time.  Hunters unable to attend Friday Smoker will be subject to a $25.00 per person late registration fee if registering on Saturday morning before the hunt.
⦁ One member of each team is required to bring a vehicle capable of transporting four bird crates (each crate is 3 ft X 2 ft X 1 ft)  from the Stavely Community Hall to the hunt grounds.



OFFICIAL RULES FOR THE  ANNUAL STAVELY   ELKS  PHEASANT DERBY
 
 
⦁ HUNTING HOURS AND STARTING
 
⦁ All teams may meet at the Stavely Community Hall Saturday, @  7:30 am for Breakfast , and ALL TEAM registration and signing of waivers MUST be COMPLETED , prior to pick up of bird crates to transport to the respective property.
 
⦁ The hunting day will begin at 10:30 am and end at 3:30 pm.  Or can be adjusted to include no more than 5 hours of actual hunting time.  The Elks Marshal/Host can only make a variation to this schedule for each hunt party. 
 
⦁ PRIZES
 
⦁ Each bird shot will be awarded a Pheasant Derby two-part ticket, which will be used for prizes.  Each hunter is responsible for having his/her tickets at the banquet. Each ticket can only win once.
 
⦁ Ticket distribution among each individual team is at their own discretion.  i.e.:  split evenly regardless of who shot the birds.  The final decision on who actually shot each bird will be decided at the team level and any discrepancies will be determined by the protest policy standard in Section 11.
 
⦁ One special banded bird will be released on each site.  If this bird is shot, the band will be given to the successful hunter by the Elks Marshall/Host.  The band # will be documented on the Marshal Check List. DO NOT LOOSE THIS BAND & bring it Saturday evening for a special draw. THIS IS THE HUNTERS RESPONSIBILITY TO HAVE THE BAND @ THE DRAW. No Special Band = No Entry into This Double Banded Bird Draw .     
The individuals who shot the specially banded birds will be entered at the Saturday Evening "Cock Roast" in a special 
      draw.  If there is no special banded bird harvested, the
      prize will be awarded by a random draw from the entire
      Group of Teams.
 
⦁ Prizes and Draws are to be made at the Saturday night banquet.  All awards are final and hunters must be present to receive his/her prize.
 
⦁ Team prizes will be for the most roosters shot.  In the event of a tie, the winning team will be determined by an Elks official by a COIN TOSS process of elimination on the Hall Stage !
 
 
OFFICIAL RULES FOR THE  ANNUAL STAVELY  ELKS  PHEASANT DERBY
 
⦁ “SPIRIT OF THE RULE”
 
⦁ All rules have “loopholes.”  It is the intention of the organizers to provide an honest Sportsmanlike Tournament. In the interest of good sportsmanship, contestants are reminded that "The Spirit of the Rule" will prevail in all judgement cases.
 
⦁ PROTESTS
 
⦁ Any contestant has the right to make a protest against another contestant.  A protest form will be available from the Pheasant Derby Committee and must be filled out and presented to the Chairman and/or Elks Marshal/Host within one hour of the close of the hunt.
 
⦁ A $300.00 protest fee will be required.
 
⦁ The fee will be returned if the protest is found to be valid by the protest committee.
 
⦁ MISCELLANEOUS
 
⦁ If one of the team members drops out before the tournament, he may be replaced by the choice of the remaining team members.  The organizers must be made aware of the changes prior to the tournament.
 
⦁ If an entire team drops out, the place will be filled by the organizers and not by the choice of the team that drops out.  The entry fee will not be reimbursed even if that place can be filled with another team.
 
⦁ All team members are responsible for the processing of his/her own shot birds.  Hunters are responsible for the wise disposal of the birds and are responsible for proper care and storage of birds.  All birds must be transported with a wing & band on each bird.
⦁ In the event of extreme weather conditions that could jeopardize the SAFETY of everyone involved, i.e. A Snow Storm, the HUNT ONLY WILL BE CANCELLED, at the discretion of the Stavely Elks Pheasant Derby Committee.
 
⦁ THERE ARE NO REFUNDS AND NO EXCEPTIONS.
Reminder :                                                                                                                           
 
 
SAFETY , SAFETY , SAFETY
 
Stay on the Trails & Park in the requested areas
 
PICK UP your HULLS 
 
PICK UP your GARBAGE
 
HAVE a SAFE , FUN  HUNT !!!
 
DO NOT CLEAN YOUR BIRDS ON THE HUNT SITE 
 
Don’t Lose your Purple Band !!!!! No band at the draw, you are not in it to win it !!
 
Transport your Birds Legally !!!
 With a wing on & release bird band on leg and also have the Hunt Land Access Permit # 
 
DRIVE SAFELY !!
 
There is a Garbage Dumpster in the parking lot @ the Stavely Community Hall for your Waste .
 
If you do not wish to keep your Harvested Birds , PLEASE let your
Marshall Know or any Stavely Elk Member, and we shall make arrangements
to utilize these birds ASAP, by donating them to the Local People in the
Stavely Area!!!
Under No Circumstances ,” DO NOT WASTE THESE BIRDS “ !!!!  
 
Good Luck & HAVE FUN
 at the STAVELY ELKS PHEASANT DERBY